“It’s always good to have a backup plan, just in case”
This article is aimed at discussing the solution to backup Google Apps data to the local drive.
A Data Backup is the result of copying or archiving files and folders for the purpose of being able to restore them in the case of data loss. A lot of people go with that assumption that they are safe no matter what. And have no disaster recovery plan. Rest demand for a reliable data backup solution. Reliable in the case of security, privacy, and infrastructural standards. Google protects the user information from loss through strict security and backup standards. It is highly unlikely that they will ever lose your data. But what you’re not protected from are threats that cause data loss on your side.
Following is the list of few factors due to which user might lose data on their end:
Often, it’s impossible to recreate information, and valuable intellectual property, contact information, and files and records are gone for good.
First, you need to calculate the amount of money that you’ll have to spare recovering from your data-loss. Outsourcing specialists can cost extortionate amounts, and depend on the quantity of the data to be retrieved you will have to spend money. It will affect your business reputation, will cause business downtime as no work can be carried out without the data. It also leaves you with a compliance risk where you could end up having to pay a lot of money in the damages.
The capabilities of easy collaboration (Docs, Sheets, Slides, Forms, Sites, Drive), Communication (Gmail, Hangouts, Google+, Calendars), Security & Administration (Admin, Vault), easy accessibility and reduced costs are more than enough for convincing anyone to switch over G suite. Features like Google Vault provides the Email and chat archiving, Drive files search, Email and chat search, Email Export.
Retention Policy of Google implies that G suite will empty your Trash Box in every 30 days. G Suite does not prevent end user errors like accidental deletion of a file or folder. Moreover, if the trash is emptied then the deleted emails cannot be recovered from there. Google Drive is not a backup! It’s just a pointer to the file stored in the cloud. And once some file is erased from the cloud, you may not be able to find it in your local folder. Data loss can also happen due to bad sync.
All the above are sound reasons to back up your G Suite data, even if it’s in the cloud. SaaS (Software as a Service) applications are built for collaboration and easy accessibility. Their infrastructure does not allow them to store data ‘forever’ or for seamless backup and recovery.
User can download their data from the G Suite (Google Apps). In a few easy steps, create an archive to keep your records or use the data in another service.
Note: Downloading your data does not delete it from the Google’s Servers.
1. Creating Archive of your data-loss
2. Choose how your Archive is delivered
(i) Send download link via email
(ii) Add to Drive
(iii) Add to DropBox
(iv) Add to Microsoft OneDrive
Google Apps (G Suite) is a cloud-based suite which helps you to backup your data on the cloud. However, the policies of G Suite and user errors might still cause loss of some data. Therefore, it is preferable to backup Google Apps data to local machine from time to time.