How to Add Google Apps Email to Outlook– Instant Methods

Aldrich Calvin | September 21st, 2021 | Google Apps

As an IT consultant, I have heard G Suite users asking, “how to download Google Apps email to Outlook?” Or perhaps, “How do I add G Suite email to Outlook.” So, I aimed to write an article where readers will know relevant approaches to add Google Apps email to Outlook application without any fail.

G Suite or Google Apps is doing amazing in its domain, or even more than expected. It is one of the reasons that a number of small and large size businesses, from different disciplines, are relying upon G Suite plans. But, there are a lot of people who want to manage Google Apps messages in Outlook too. The reason can be anything like migration from G Suite to Office 365, or just for the sake of backup purpose, etc.

Fortunately! It is easy to export G Suite to PST without losing any message. In the upcoming segment, readers will know the two workarounds through which G Suite mail information can be easily accessed in Microsoft Outlook 2019/ 2016/ 2013/ 2010.

Well-Rounded Methods to Add Google Apps Email to Outlook Within Clicks

Generally, there are two ways through which one can accomplish the process. Both the methods described here can be followed by every user. So, let’s get started!

#Approach 1: Sync G Suite With Outlook Using IMAP Technique

Before you use the below instructions, ensures that there is Microsoft Outlook installation in the Windows system. Plus, in Google Apps account(s), make sure that Enable IMAP option is selected and turned off the two-step authentication option. Because, in this workaround, we are going to directly add Google Apps email to Outlook program using IMAP settings. This can be done by automatic as well as manual IMAP configuration.

Note: Here, we are using Microsoft Outlook 2016.

Way 1: Automatic Set up of Google Apps Account Using Outlook Interface

  • Go to File >> Add Account.
add account
  • In the following window, enter email address of G Suite account and click on Connect.
  • Once the account configured successfully, click on OK.
configure

Way 2: Add Google Apps Email to Outlook Via. Manual Configuration

  • Click on File >> Add Account.
add account
  • A Welcome to Outlook screen pops-up on the screen. Here, enter the G Suite mail address and click on Advanced options. Now, check the box corresponding to Let me set up my account manually and hit the Connect button.
manual setup
  • Opt for IMAP under the Choose account type window.
account type
  • In IMAP Account Settings window, enter the following information.
    • For Incoming mail setting, type ‘imap.gmail.com’ and ‘993’ for Server and Port respectively. Plus, opt for SSL/TLS for Encryption method.
    • For Outgoing mail setting, type ‘smtp.gmail.com’ and ‘465’ for Server and Port respectively. Also, choose SSL for Encryption method.
account settings
  • Click on More Settings, go to Outgoing server to select the authentication box.
  • After that, enter the password associated with Google Apps account and click on Connect.
  • Finally, click on OK to end the configuration process.
test account settings

After adding the G Suite account, all the emails get sync with Outlook. This workaround is good for adding Google Apps email to Outlook application. But, the same approach becomes a headache when dealing with huge email data. In fact, if the G Suite account has an email approximately 53,000 and you try to set up this account in Outlook, then this process will take an entire day in email synchronization. In the meantime, MS Outlook also gets hanged and you are unable to perform any task on it.

#Approach 2: Smart & Secure Way to Download Google Apps Email to PST

The above procedure work nice in case of few numbers of emails. But when there are a large number of emails, and user needs to export Google Apps email to PST readable format, then there is a requirement of potential and slick software. For this, try G Suite Backup Software. This utility is to be operated by G Suite admin account holder.

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It is a utility that saves an offline copy of G Suite emails without disturbing its content and integrity into importable Outlook PST format. For this, you only need to execute 5-6 steps, and the rest of the process is done automatically.

  1. Initially, successfully install and register the software.
  2. Select G Suite & Outlook options respectively.
  3. Choose Workload – Emails, Contacts, Calendars, Documents
  4. Enter the required info for G Suite and provide a location for the resultant PST file.
  5. Fetch user accounts to backup data.
  6. Finally, click on Start Backup to initiate the process.
interface google email to outlook

Once you have gotten the PST file, simply import them in Outlook 2019/ 2016/ 2013/ 2010/ 2007 with the help of the inbuilt “Import and Export wizard”. That’s all about adding Google Apps email to Outlook PST file format.

What’s more – The features incorporated in software like bulk migration, Date-range filters, delta backup, concurrent backup, add users through csv, migration of G Suite contacts, calendar, and documents are like icing on the cake and worth the user’s attention.

Final Say!!

The people who want to know how to add Google Apps email to Outlook? Or, How to download G Suite email into Outlook dashboard? can get the answer in this post. In this article, we have illustrated two approaches that simply transfer emails of multiple G Suite accounts into MS Outlook application.