PST to Office 365 Migration Guide – Free Tips

Aldrich Calvin | April 7th, 2021 | Office 365

This is a complete Office 365 onboarding guide to easily perform PST to Office 365 migration. Use this guide to migrate multiple PST (portable storage table) files to Office 365 mailboxes simultaneously.

Following are the requirements for the PST file that need to be met before migration:

  • The PST file should be of Outlook 2003 or above format.
  • Make sure that the migrating PST file isn’t corrupted. If your PST file is corrupted then make sure to repair it before migration.

What Are The Needs For PST to Office 365 Migration?

  • When Outlook users start using Office 365 application, then they also have to import their old PST files into their new Office 365 mailboxes.
  • Every business organization may have lots of PST files backed up for security reasons. But, saving PST file only locally makes a lot of issues. So, it is recommended to migrate PST files to Office 365 mailbox to resolve the issues.

Following are the benefits of migration:

  1. Access From Anywhere: Once the PST file is migrated into an Office 365 account, you can access the data of that particular PST file from anywhere and anytime; using an active internet connection.
  2. Ease to Shared: Sharing an email, contact, calendar from a locally save PST file is hard. By saving PST file in an Office 365 account, help you to easily share the information over the web.
  3. Security: With the help of the Security and Compliance management system of Office 365, you can always track your data and check who has access to it.

Manual Tricks to Migrate PST Files to Office 365

There are two manual solutions for the migration, first by using Network upload and another is drive shipping.

  • Network Upload: This method is in the import service available inside the Microsoft Admin center, which is performed by using the MS Azure Azcopy tool. Users need should know the Powershell command and have a good working knowledge of the Admin tool for a successful migration. However, this method is quite tricky and requires high technical knowledge for migration. But the problem is, due to less experience, many organizations made mistakes while performing this method but got the error ‘Office 365 import complete with error’. And, the Import service is only available in limited countries. So, if Import service for your region has not been rolled out yet, then you have to opt for other solutions.

  • Drive Shipping: For the ease of users, Microsoft provides another method for migrating PST files to Office 365, by using a service called Drive Shipping. In this, the user needs to store the PST files for the migration into a Drive with CSV file for mapping. And then ship it to a nearby Microsoft data center. This service costs $2 per GB of .pst file data

The following are the quick steps of Drive Shipping for PST to Office 365 migration:

  1. Firstly, a user has to copy and store the PST file to some storage device such as an encrypted hard drive.

  2. Now, migrate the drive physically to Microsoft.

  3. When Microsoft receives the hard drive, the data is been uploaded by data center personnel to a temporary Azure storage location.

  4. Here, the user can use the import service of Office 365, which will

  5. Import the data to the O365 account successfully.

Note: The above process is done by the Microsoft team and they will charge 2$ per GB of PST file for the migration.

Issues Faced During Migration, Manually

  • Shipping time is quite high

  • It charges 2$ per GB of PST files

  • Need to perform this process every time when need to do this task

  • Chances of the leak of data, as the process of shipping, is not reliable.

Migrate PST File(s) to Office 365 User Accounts Via Automated Tool 

The user can implement the manual migration method quite easily if they have good experience with Office 365 Admin Center.

However, the manual way takes too much time to import large-sized PST files. Moreover, if the user is unable to perform PST to Office 365 migration in an effective manner it may lead to data loss.

So, it is recommended to opt for a third-party tool such as Office 365 Import software. It is capable enough to migrate all the data of the PST file such as emails, calendars, and contacts to Office 365 without Outlook.

With the help of this software, you can migrate single/multiple PST files to Office 365 user or admin account. This SysTools Office 365 import tool is programmed with advanced technologies that import PST files to Office 365 without duplicates & losing a bit of data.

Help Features of Automated Tool Over Manual Solution

This application some more amazing features have a look:

  • Complete PST data migration to Office 365 including emails+attachments, contacts, etc.

  • Easily migrate multiple PST files into multiple Office 365 accounts simultaneously

  • Maintains data integrity and folder hierarchy same as in PST file

  • Include folders option to move only specified PST folder.

  • Category filter to migrate only selective data from PST file

  • Incremental import option to skip already transferred data during re-migration

  • Capable to import PST file into shared mailboxes of Office 365

  • Option to create a mailbox with the same name as of PST file name.

  • Include / Exclude Sent and Deleted files using the Advance filter option

  • Compatible with all versions of MS outlook and below.

Steps to Perform PST to Office 365 Migration are as follows:

1. Initially, download and install the Office 365 Import tool and launch the application into your local machine.

2. Choose the option for Login into the software. Select ‘Is Admin’ option to login via Admin account or skip to next for without Admin impersonation.

Note: When login via Admin, one can migrate PST files to multiple user accounts without the need of their account password. Additionally, it also allows user to migrate data to Office 365 shared mailbox.

3. Choose “Add File(s) or Add Folder” option to include multiple PST files into the tool. Additionally, you can add user id and password for a single user account.

pst to office 365 migration

4. Once you browse the Outlook PST file, you need to choose “File Categories” and “Apply Date” Filter Options. Apart from this, you can opt for incremental import, attach the Outlook PST file as the advanced filter option.

5. Finally, the software successfully migrates PST files to Office 365 mailbox.

Final Verdict

This Guide emphasizes the methods for PST to Office 365 migration. Though the manual procedure is time-consuming and sometimes may fail to give an appropriate and desired resultant. It is recommended to download and install Office 365 Import software by following the above-outlined steps as discussed. The tool permits to migrate PST files to Office 365 without losing a bit of data. It has the Include folders option which offers to transfer only specific folders. Apart from that, it is also compatible with all Microsoft Outlook versions.