Many Office 365 users have the misconception that their data is secure if it is saved overcloud. Due to increasing technologies, there is a large increase in the volume of cybercrimes such as hacking, spamming, phishing, etc. Most of the hacker look for vulnerability in the security of an organization to break and freeze their cloud systems. However, it can be protected by Office 365 Admin by implementing high-security protection policies. It will restrict hacker to break into the organization cloud for data breaching.
By efficiently using security features provided by Microsoft in Office 365, Admin can protect the organizational data from hackers. In this article, we are going to explain some of the security methods recommended by Microsoft to secure Office 365 emails & protect user mailboxes.
The above-mentioned features are the security solution provided by Microsoft to secure Office 365 emails of a user account. However, Microsoft MVPs recommends having an additional level of protection, i.e., export Office 365 mailboxes to PST & save locally.
Another way to protect Office 365 mailboxes is by exporting user account data locally so that you would have a backup copy user mailboxes. For performing such operation one can take the help of a third-party tool. Try SysTools Office 365 Export tool to take the backup of all your Office 365 user mailboxes, shared mailboxes, archive folders to PST file format. The tool provides a category and date-filtering option to export only selective data from user mailboxes. This automated to most recommend software by Microsoft MVP which is secure and provide easy solution of such complex task.
Steps to Export & Secure Office 365 emails:
1. Install the Office 365 exporter and launch on your machine.
2. Click on ‘Is Admin’ and enter Office 365 admin Id & password.
Note: An individual user can export their mailboxes without Admin impersonation also using this utility. To export Shared mailboxes, the tool requires Office 365 admin credentials.
3. Select the user accounts whose emails need to be secured locally.
4. Choose the export format as PST and apply filters for selective data export.
5. Browse the destination location for exported data & click on the Start button.
Also Read: How to Secure Hacked Office 365 Account?
The above article covers the security steps to secure Office 365 emails of user mailboxes from a data breach. Though Microsoft provides some security options to protect user mailboxes, still another level of security can be implemented by exporting necessary emails to access data in the worst-case scenario. For such export task, we have recommended a MVP verified tool from SysTools.