Every organization or individuals need a strong Office 365 backup and recovery strategy to deal with any hazard situation. Even though the Cloud has been also designed with data protection but this does not mean that Microsoft can restore the data that meets the users need or internal service level agreements. If a user is deploying a hybrid environment, then he or she needs to ensure about data that it is protected or not whether it is in the Cloud or user’s own data center. Therefore, it is necessary to create a strong backup & recovery strategy for Office 365. In this article, there are four concerns mentioned below to make Microsoft Office 365 email backup retention policy full proof.
Before setting the goals for Office 365 data protection, it is required to know about the two primary goals which are recovery point objective (RPO) and recovery time objective (RTO). After establishing these primary goals, you can go to understand native Office 365 data protection solutions.
Recovery point objective affects the backup plan is the first place to start because it targets the maximum time in which data can be stored from backup. It also provides the plan for the frequency of backups along with the ability to retrieve an individual backup. This information will surely help you to make a plan for backup and protect the organization from unreasonable requests. There are some questions which are asked when first defining any organizations to the recovery point objective. Such as How recent does the Office 365 backup and recovery need to be?
Recovery time planning objective is same as the RPO. In this, a predefined time-frame is creating which restores the contents or data. It helps to refine the recovery points and classify the Office 365 data(emails, contacts, calendar) that you are backing up. When using this RTO with the RPOs then it will help to drive specific SLAs for contents in your environment. Before setting the RTO, there are some questions should keep in mind. How critical is the information that I need to back up? How fast will organization users need their data restored? How much data can I restore under the specific time frame?
First, it is necessary to know what Microsoft offers to users. Microsoft Office 365 backup retention policy ensures that data can be restored for different amounts of time-frame such as 14 days & at the different level. Let’s take another example, the user’s One Drive for the business site can store data only for 90 days and after 90 days it has been moved in the recycle bin. But, if these data has been permanently deleted then there is no way to retrieve the contents that you want. Thus, Microsoft has a facility to restore the information at the site collection level that means any changes, updates, or additions can be lost during the backup of the site collection. So, RTO provides the lost contents in 48 hours and RPO provides in 14 hours.
After defining the recovery point objective and recovery time objective for the organization, you can start to fill the gaps by using below to make Office 365 Email Backup and Recovery more strong.
Recovery Time: In this, a time-frame is predefined to store the data. If a user is not able to restore the data within the time-frame then make sure he or she can retrieve the data as soon as possible.
Content Fidelity: It is not always possible to retrieve the content with full fidelity. It is not enough to retrieve the contents to its original location without any version history and its metadata. If a person is using contents classification system then this information is retrieved along with the contents.
After understanding the consequences of SharePoint’s native backup methods as well as the specific business needs both, determine data protection and strong Office 365 backup and recovery plan that is sensible and executable. By doing this, you have to define your content tiers, your service level agreements, your recovery point objective, recovery time objective, and fill the native gaps between them.
Either you are using Cloud or using a hybrid environment, the above-mentioned solution shows the ways for unfailing Office 365 backup and recovery retention policy and also help to fill all gaps. But there is a fast, flexible, and intelligent solution is given which named as SysTools Office365 Backup & Restore Software. It is used to download and save the Office 365 mailboxes to the local machine in PST format or EML format. The tool has the option to archive complete O365 data items like emails, contacts, and calendars. By using this software, it is possible to transfer a number of users account at a time. This automatic tool is more helpful to make a Microsoft Office 365 Backup Retention Policy more strong and fully satisfied.