Nowadays every company is using Yammer to have social interactive platform. It is a feature, which comes along with Office 365 plan that is enabled by default. It unites user’s content, conversation, as well as business data in single location. It helps various co-workers working in company to stay connected with their team members. It can be accessed anywhere and anytime. The admin can check who has accessed its network of Yammer by using PowerShell 3.0 script for determining that the active users in Yammer are disable or does not exist AD DS (Active Directory Domain Services). In the following session, we will discuss the Yammer user status (user account’s state), need, and perform Yammer Audit Trail i.e how to audit users in Yammer (User management in Yammer).
Before performing user management in Yammer or auditing the users, it is important to have proper understanding of various states that can be applied in Yammer as mentioned below:
Some conditions are being discussed that helps to have the proper understanding about the requirement of User management in Yammer. Yammer directory sync tool helps in maintain the Yammer network of an organization but there are some conditions as mentioned in which there is a requirement to audit users in Yammer.
Condition 1: Before updation to Enterprise level, Active users existed
There are some users, who utilize free Yammer Basic Network before their company has upgraded to Yammer Enterprise Network and begin to utilize Yammer directory sync. If all those users left their organization, then their accounts should not exist in AD DS. Then, the Yammer Directory sync cannot suspend them. When the user is blocked via SSO identity provider then, active Yammer account cannot access Yammer website. However, users still have the access via mobile app. The access of Yammer is only cancelled if user’s account is deleted or deactivated.
Condition 2: Sync does not run regularly
Yammer Directory sync runs on the regular schedule. However, if a user shuts down while sync, then the process will not run. It is possible that some of the accounts will be disabled from AD DS.
Condition 3: Specific LDAP Query
After initial installation, LDAP query includes all the users in AD DS. When the admin changes the query then, Yammer Directory Sync monitors set of various accounts of AD DS, which fall within the LDAP query filter.
Before starting the Yammer auditing process, it is important to keep the things in mind.
Firstly, users need to make an input file for the utilization of audit script. The input file is the .csv file, which is created while running the User Export function of Yammer. Then, run the audit script that inspects only those accounts, which are active in state column. Audit script does the following while running.
Note: The script will take a lot of time if there are 100, 000, or more users in a network.
Follow the following steps as mentioned below to find the inactive users.
The bulk updation operation can be easily executed only by verified Administrator. Now, the follow the following steps:
Auditing users account is quite common in every almost every organization as it provides a way of data security to them. In the above discussion, proper way to perform user management in Yammer or in other words, audit users in Yammer is described. It helps them, to perform and understand properly about the Yammer auditing in systematic manner.