OneDrive Migration Best Practices – The Step By Step Ultimate Guide

Performing OneDrive migration in Microsoft 365 can be a tough and tedious task, to make it easier we have come up with the smart and ultimate solution, by which users can get OneDrive migration best practices. Follow the complete article to accomplish the operation in a smart and easy way.

But, before diving into the step-by-step procedure of best practices for OneDrive migration, let’s have a quick sneak peek of the user’s query, just to understand the real-life situation here.

User Query
My organization just acquired a smaller company and I have given this task to perform OneDrive migration. There are around 1300 GB of data, to migrate and thousands of files. Is there anyone who has used any easy way to do this task?
Please let me know the best practices for OneDrive migration


Nowadays, the massive increase in consolidation & acquisition activities within the organizations leaves them in the situation of data migration in Microsoft 365. However, Microsoft does not provide any specific tools or direct methods to carry out this operation, in this way it becomes a cumbersome task for their users.
There are few ways to carry out data transfer in Microsoft 365, we will cover the manual approach and the automated approach to achieve the same operation and will provide you OneDrive migration best practices.

Traditional Approach For OneDrive Migration

In the manual method, you need to login into the source account and download all the data to your local computer and then you have to upload it to your destination account.

Let’s discuss the step-by-step procedure for the same.

Steps to Migrate OneDrive Through Manual Approach

Step 1: In the first step you need to log in to your source OneDrive account

Step 2: Now select all the desired files and folders and download them to your local computer.

Step 3: After all this, log in to your destination OneDrive account.

Step 4: Here in this account, you have to upload all the downloaded files and folders.

You may find this method an easy one but the reality is totally different. This method has its own limitations, you can not use this method for larger files and folders, as it might show some syncing issues and this becomes a laborious task if you are having massive data.

Let’s discuss the alternative way to perform this operation in the most convenient way.

The Ultimate Solution for Best Practices for OneDrive Migration

As, we have discussed the step-by-step, Download and Upload approach for OneDrive migration, thus, it becomes a daunting task for a large amount of data transfer in Microsoft 365.

Organizations must have aware of the possible downtime and communication halt involved in the manual approach. Technology is updating massively, making the world move towards AI, machine learning, and automation.

Hence, users are advised to use a reliable and automated approach for this operation, and in this situation, it is suggested to use the OneDrive Migration Tool. This is a one-stop solution for users seeking data migration in Microsoft 365. This is brilliant software, that ensures maximum data protection and integrity, proving a seamless user experience throughout the whole process.

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Quick Steps for Best Practices of OneDrive Migration 

Step 1: Download & Run the utility
Step 2: Select Office 365 as source & destination platforms
Step 3: Log in with the source & destination admin credentials
Step 4: Map source & destination accounts
Step 5: Click on the start migration button

Detailed Steps with Screenshots for OneDrive Migration Best Practices

Step 1. Download the software on your computer and run it. Now from the first screen select the source and the destination platform as Office 365.

Step 2. In order to perform only OneDrive migration, you have to check the document option and also have to enable the migrate document permissions.

Step 3. In this step, you have to log in with the source and the destination Admin ID & Application ID and then click on the validate button to validate it.

Step 4. Now, in this step you have to create a group mapping by choosing any of the three options provided in this software: Fetch Users, Import Users, and Download Template.

Step 5. After the user mapping creation, the software will validate all the required permissions, and in order to do so, you need to click on validate button.

Step 6. And lastly, click on the start migration button, migration will start, and within few minutes depending on the size of your data, you will accomplish your desired operation.

Features That Makes It OneDrive Migration Best Practices:-

Delta Migration: This feature lets users transfer newly arrived data to the destination OneDrive account without duplicating the files.

Run Full Migration: This feature of this utility lets users transfer those data which remains in the previous OneDrive migration in Microsoft 365.

Retry Failed Migration: With the help of this feature, users can retry the transfer of those data, that were failed in the initial migration.

Final Verdict

Organizations must understand the downtime involved in data migration projects in Microsoft 365, hence need to wisely choose the right approach for it. In this article, we have covered both approaches to accomplish this task. And provided OneDrive migration best practices.

Users without having any prior technical knowledge can also safely perform this migration project by using the above-given software in a hassle-free way.