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How to Export Google Workspace Email to PST? Complete Guide

Published By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On July 1st, 2024

Overview: The Google Workspace is widely used because of its services. But sometimes there is a requirement to download Google Workspace emails in the PST file format. That’s why through this article, you will find the need to Export Google Workspace Email to PST with distinct solutions.

As per the popularity of Google Workspace, most of the organizations are the current users of it. But sometimes due to some specific requirements, organizations decide to shift to MS Outlook from Google Workspace.

To have all the emails to Outlook, there is a need for a PST file. Google Workspace export mailbox to PST is possible with different solutions such as Google Admin Console, MS Outlook Import/Export, and Automated tool as well. But before deep diving into the solutions let’s find the benefits of exporting G Suite emails to PST.

Why Download Google Workspace Emails?

There are different benefits that you can get if you export Google Workspace email to PST. Below are the major reasons.

  • If you exported Google email into the PST file, then you can access them offline as well. When the internet is not working and shut down because of any reason in that situation you can access all the files.
  • PST files are portable that’s why you can share the PST files with other computers easily.
  • To store the data locally as a backup file, the PST file is the best solution for it.
  • PST file is cost-effective to manage the large volume of data.
  • PST files are compatible with Outlook, due to which you can easily import PST to Outlook 365 if required.

Top Methods to Export Google Workspace Email to PST

You can export Google Workspace to PST using three different methods. One method is performed with the help of Google Admin Console. However, this method does not provide the option to export the specific data.

The second one is by configuring the G Suite account in Outlook but it is not able to export data from multiple accounts. Let’s elaborate on all these methods in detail.

Method 1 – Download Google Workspace Emails in PST Using GAC

You can get the Google emails to the PST format with the help of Google Admin Console. There is an option of Data Export to export all the data in a particular period depending upon the size of the data. Before performing this method, firstly make sure that you have an account in your domain for more than 1 month. Now let’s elaborate on the steps.

  • Step 1. Login to the G Suite account with the credentials and Next.
  • Step 2. Now in the Google Admin Dashboard click (<) on this symbol.
  • Step 3. Select the Data Export option.
  • Step 4. Click on the Start Export button.
  • Step 5. Now the status is visible to track the process.

You will get an email after the completion of the process. Using the GAC you cannot export the specific data. This is a time-consuming process if the data is large. Due to this, you have to hold your next tasks until the export process is completed. Now move to another method that is performed with the help of Outlook.

Method 2 – Google Workspace Export Mailbox to PST Using MS Outlook

The next method to export Google Workspace email to PST is performed with the help of Outlook inbuilt Import/Export option. To perform this method, firstly you need to configure your G Suite account to Outlook and then export the data to the PST file. Let’s explain the steps in detail.

Step 1. Enable IMAP in Google Workspace

  • Open the Google Admin Console then Gmail.
  • Click on the Gear icon and See all settings.
  • Here choose Forwarding and POP/IMAP and then enable the IMAP.
  • Click on Save Changes.

Step 2. Add the IMAP Account to the MS Outlook

  • Run Outlook and then File.
  • Click on the Add Account option.
  • Enter the IMAP enable account details and finish the configurations.

Step 3. Download Google Workspace emails using the Import/Export Option

  • Open the Outlook and File.
  • Choose Open&Export then Import/Export.
  • Select the option of Export to a file and Next.
  • Click on the Outlook data file (.pst) and hit on Next.
  • Select the path of the file and finish.

MS Outlook is only able to export 15 GB of data which is too small for the Google Workspace mailboxes. The Outlook hangs sometimes, due to which the chances of data loss are increased, and it takes too much time to restart again.

Concluded Words

Both of the email clients either it is Google or Outlook have their own set of benefits. However, exporting G Suite emails to the PST file is required for the organization for several reasons. Therefore, through this write-up, we have explained all the methods to export Google Workspace email to PST.

The manual method which is performed with the help of Google Admin Console and MS Outlook is not recommended for use by the experts because of their limitations. The automated tool is recommended by the experts to complete the process efficiently.

Frequently Asked Questions

Q. Do you need any prior experience to export emails using Google Admin Console?

Indeed, the account needs to belong to your domain for over a month to access the Data Export function in Google Admin Console.

Q. Is it possible to choose particular emails or folders for export through the Google Admin Console?

Unfortunately, Google Admin Console lacks a feature to pick specific emails or folders for export. It only exports all data during a selected timeframe.

Q. What if my G Suite account is less than a month old?

You need to wait until the account is at least a month old to use the Data Export feature in Google Admin Console.

Q. How do I enable IMAP in Google Workspace?

To enable IMAP:

  • Open Google Admin Console and navigate to Gmail.
  • Click the Gear icon and select “See all settings.”
  • Choose “Forwarding and POP/IMAP” and enable IMAP.
  • Click “Save Changes.”

Q. Are there any file size limitations when exporting emails using Outlook?

Yes, Outlook is restricted to exporting a maximum of 15 GB of data at once. For larger datasets, it’s advised to utilize an automated tool instead.