How to Export Google Workspace Email to PST? Efficiently

export google workspace email to pst

Published By Aldrich Calvin
Anuraag Singh
Approved By Anuraag Singh
Published On November 28th, 2023
Reading Time 6 Minutes Reading
Category G Suite

Overview: The Google Workspace is widely used because of its services. But sometimes there is a requirement to download Google Workspace emails in the PST file format. That’s why through this article, you will find the need to Export Google Workspace Email to PST with distinct solutions.

As per the popularity of Google Workspace, most of the organizations are the current users of it. But sometimes due to some specific requirements, organizations decide to shift to MS Outlook from Google Workspace.

To have all the emails to Outlook, there is a need for a PST file. Google Workspace export mailbox to PST is possible with different solutions such as Google Admin Console, MS Outlook Import/Export, and Automated tool as well. But before deep diving into the solutions let’s find the benefits of exporting G Suite emails to PST.

Table Of Content

Why Download Google Workspace Emails?

There are different benefits that you can get if you export Google Workspace email to PST. Below are the major reasons.

  • If you exported Google email into the PST file, then you can access them offline as well. When the internet is not working and shut down because of any reason in that situation you can access all the files.
  • PST files are portable that’s why you can share the PST files with other computers easily.
  • To store the data locally as a backup file, the PST file is the best solution for it.
  • PST file is cost-effective to manage the large volume of data.
  • PST files are compatible with Outlook, due to which you can easily import PST to Outlook 365 if required.

Top 3 Methods to Export Google Workspace Email to PST

You can export Google Workspace to PST using three different methods. One method is performed with the help of Google Admin Console. However, this method does not provide the option to export the specific data.

The second one is by configuring the G Suite account in Outlook but it is not able to export data from multiple accounts. The last one is performed with the help of an automated tool to make the process efficient. Let’s elaborate on all these methods in detail.

Method 1 – Download Google Workspace Emails in PST Using GAC

You can get the Google emails to the PST format with the help of Google Admin Console. There is an option of Data Export to export all the data in a particular time period depending upon the size of the data. Before performing this method, firstly make sure that you have an account in your domain for more than 1 month. Now let’s elaborate on the steps.

  • Step 1. Login to the G Suite account with the credentials and Next.
  • Step 2. Now in the Google Admin Dashboard click (<) on this symbol.
  • Step 3. Select the Data Export option.
  • Step 4. Click on the Start Export button.
  • Step 5. Now the status is visible to track the process.

You will get an email after the completion of the process. Using the GAC you cannot export the specific data. This is a time-consuming process if the data is large in size. Due to this, you have to hold your next tasks until the export process is completed. Now move to another method that is performed with the help of Outlook.

Method 2 – Google Workspace Export Mailbox to PST Using MS Outlook

The next method to export Google Workspace email to PST is performed with the help of Outlook inbuilt Import/Export option. To perform this method, firstly you need to configure your G Suite account to Outlook and then export the data to the PST file. Let’s explain the steps in detail.

Step 1. Enable IMAP in Google Workspace

  • Open the Google Admin Console then Gmail.
  • Click on the Gear icon and See all settings.
  • Here choose Forwarding and POP/IMAP and then enable the IMAP.
  • Click on Save Changes.

Step 2. Add the IMAP Account to the MS Outlook

  • Run Outlook and then File.
  • Click on the Add Account option.
  • Enter the IMAP enable account details and finish the configurations.

Step 3. Download Google Workspace emails using the Import/Export Option

  • Open the Outlook and File.
  • Choose Open&Export then Import/Export.
  • Select the option of Export to a file and Next.
  • Click on the Outlook data file (.pst) and hit on Next.
  • Select the path of the file and finish.

MS Outlook is only able to export 15 GB of data which is too small for the Google Workspace mailboxes. The Outlook hangs sometimes, due to which the chances of data loss are increased, and it takes too much time to restart again.

Method 3 – Export Google Workspace Email to PST Using Automated Tool

The experts recommend the G Suite to PST Export tool for the efficient exporting process. This tool is able to perform the process without hassle. You can select the required data to export using the Date Filter option.

You do not need to be good at Outlook & Google Admin technicalities as required in the above two methods. This tool is easy to operate because of its interactive user interface. You can also choose the size of the resultant file to split Outlook PST file into smaller parts. All of the advanced features are also incorporated into the automated tool that makes the process seamless and error-free.

Free Download Purchase Now

Advanced Features of the Tool

  • Provides complete Data security.
  • Download Google Workspace emails in one go without hassle.
  • Generates the complete report after the completion of the process.
  • Provides Re-Run, Retry, and Delta Export options.
  • Handle the large data easily.
  • Provides different options to load the users into the automated tool.

Google Workspace Export Mailbox to PST Step-By-Step

Step 1. Download and Select G Suite as the Source & Outlook as the Destination.

enter source and destination

Step 2. Under the workload section, select the items for export & apply the Date filter and Next.


Step 3. Complete & validate the Source credentials and Next.

provide details

Step 4. Browse the location for the PST file and Next.


Step 5. Load the users into the tool and Next.

fetch users

Step 6. After validating the loaded users click on the Start Export button.

start export

Concluded Words

Both of the email clients either it is Google or Outlook have their own set of benefits. However, exporting G Suite emails to the PST file is required for the organization for several reasons. Therefore, through this write-up, we have explained all the methods to export Google Workspace email to PST.

The manual method which is performed with the help of Google Admin Console and MS Outlook is not recommended to use by the experts because of their limitations. The automated tool is recommended by the experts to complete the process efficiently.