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Export Office 365 Calendar to PST Format – Get Calendar Events in Outlook

Published By Mohit Jha
Anuraag Singh
Approved By Anuraag Singh
Published On November 7th, 2023

This write-up endeavors to provide you with the most convenient way to export Office 365 calendar to PST format without compromising data integrity. If you are looking for a similar query then read and follow the steps to execute this operation in a few clicks.

Office 365 is one of the most demanding and ever-growing platforms in the cloud market. There are a large number of users who have migrated to the Office 365 cloud. The reason for moving towards this platform is quite very simple and obvious. It offers various advanced functionality that not only allows users to store data but also provides the option to create applications through its quick and responsive tools.

However, when it comes to exporting data from this cloud platform to local files, then it becomes a monotonous and cumbersome task to execute. Since Microsoft does not offer any direct tool for the same operation. One such query is – how to export Office 365 calendar to PST format. Hence, in this guide, we are going to discuss the best way that can be used for this task without any hassle.

But before getting into the solution, let’s have a quick glance at the significance of Office 365 Calendars.

Advanced Features of Office 365 Calendars

Office 365 calendar improvements go with each day. New calendar features in Outlook.com help the user to stay connected with the world and on top of family or personal activities. The user can even add dinner reservations, concerts, and events to the Microsoft calendar. This not only improves the business productivity but also improves the relation with a Calendar application. Here’s a look at the features we’re releasing today, which make your Outlook.com calendar more intelligent and helpful:

  • Improved Calendar Sharing Option
    Office 365 provides the easy option to share the Outlook calendar with anyone who has an Outlook.com or Office 365 account. The user can now see their personal as well as work calendars side by side. Moreover, they can also share the calendar to coordinate well.
  • The Meeting can be Arranged by Cortana
    With the help of this feature, the user can create any of the calendar events and meet time with the help of Cortana search. With this feature, users can get all their data arranged in an organized way so that they can make the changes in an easy manner.
  • Update with Particular Events
    Microsoft provides the window and even crates online activity reports that will help you keep yourself aware of any meetings and events easily.

Quick Steps to Export Office 365 Calendar to PST Format

  • Step 1. Open the utility and make the endpoint selection (Office 365 and Outlook).
  • Step 2. Select the calendars option and apply the date filter.
  • Step 3. Validate admin credentials for both the source and target.
  • Step 4. Select a user mapping option to add calendar data.
  • Step 5. Preview, validate, and hit start migration.

User Queries that Highlight the Need for Calendar Migration

Some of the most common user queries that we regularly encounter go something like this.

“Due to a policy update in our company, we have to now also keep an archive of the calendar data of the last two years. Is there a reliable method to shift the Office 365 calendar to a more reliable PST format?”

“I am a teacher who has been given the responsibility to set the next year’s curriculum. Our school uses Office 365 to manage and maintain calendar data. So  I am in the market for a reliable method to transfer the Office 365 calendar to PST so that can create the next year’s schedule in an easy way.”

“The law firm in which I work has very strict rules for historical document preservation. It also includes all the calendar events that took place over the last year. So in order to properly save all the data I need a professional tool that can export the data periodically.”

Many other such queries regularly pop up across industries. Don’t worry as all such queries can be resolved via a single professional tool.

Export Office 365 Calendar to Outlook PST – Without Any Hassle

One of the best ways to export Office 365 calendar to PST is via using a professional tool. Office 365 Mailbox Export Tool is one of the best and new utilities that helps the user to get their Office 365 data items to Outlook PST format. This tool has advanced functionality that allows the user to export Office 365 mailbox items to PST / EML / MSG format. User even gets the option of pausing and resuming features that let them halt the process.

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Transfer Office 365 Calendar to Outlook in Simple Steps

Step 1. Launch this software on your system and you will get this screen. Select Office 365 as the source and Outlook as the target.

enter source and destination

Step 2. Scroll to the Workload section and mark only the calendars option then apply the date filter for a time-based selection.

Apply filters

Step 3. Enter your details in the corresponding fields to authenticate your O365 credentials.

validate source details

Step 4. Similarly, validate the file path and select the file size in Outlook destination as well.

validate target details

Step 5. On the next screen choose the method by which you would map the users.

map users

Step 6. After that, Preview and validate the selected users and hit the Start Migration button to initiate the task.

start button

How to Export Office 365 Calendar to Outlook 2016 / 2013 & Below Versions?

The process to download PST from Office 365 Online is similar to that of other data items. In order to perform this user need to follow these steps:

  • Run Microsoft Outlook and click the File menu in the upper left corner

Click on File

  • Then in the Open & Export section  select the Import/Export option

Go to Import/Export

  • Pick Export to a file option then select Outlook Data File (.pst)

Select the Output Format

  • Select the calendar that you wish to export
  • Click the drop-down arrow next to Calendar if you do not see a calendar that should be listed

  • Select Browse to save an existing file or type in a file path. C:\Users\ePantherID\Documents\Outlook Files\backup.pst is the default file path.

Select the Folder Path

  • Click on Finish in the End

Limitation of Manual Method to Export Calendar from Office 365 to PST

This process will lead you to export Office 365 calendar to PST and then you can import those calendars to Outlook 2016, 2013, 2010, and other older versions as well. The process to backup Office 365 mailboxes locally seems to be quick and simple but this method doesn’t even work if your data in Office 365 calendar is vast and versatile. We have received multiple queries that were not able to get their Office 365 calendar events. In this case, users need to get some reliable solution to get accurate results.

Also Read: The Method to Move Files from OneDrive to Google Drive Easily

Final Verdict

In this write-up, we have covered the method that will help the user to export Office 365 calendar to PST. Now users can retrieve their calendar events in any of the Outlook versions. We also have covered the advanced functionality of the Office 365 calendar that will help the user to get more familiar with Microsoft Office 365.