Export Roundcube Emails to Local Computer without Data Loss
Roundcube is a free and open-source web-based email client that primarily small businesses, freelancers, and individuals use for email communication. If you’re one of the Roundcube users then it’s vital for you to export Roundcube emails and ensure that all your important emails are safe from external security threats. Having a complete backup of your emails will give you peace of mind. However, if you’re unsure how to download Roundcube emails, read the article till the end to find 3 different methods to do the same.
Before discussing the methods let’s first understand why tech experts are strongly suggesting to have a copy of all your emails.
Roundcube Email Export – What is the Purpose of Doing So?
Just like other web-based email clients, Roundcube is also vulnerable to unexpected security threats. So, the first and foremost reason for exporting emails is to secure them.
Secondly, regular backups help you prevent data loss and ensure continuity of email communication. In other words, you will not have to worry about accidental deletion, server issues, hardware failures, etc if your emails are backed up.
Thirdly, Roundcube email export would help you in case of data migration or transition. That means, in the future, if you change your mind and wish to use a different email client then having all your emails handy would save a lot of your valuable time.
Fourthly, having your emails all backed up could help you fulfill legal & compliance needs from time to time.
Last but not least, when you download Roundcube emails to your local system, you’ll be able to access them offline.
Now, let’s come to the next part i.e. how you can export Roundcube emails.
Method – 1: Use the Built-in Option
Roundcube has an in-house export option using which you can easily export emails in EML format. Here are the detailed steps for exporting your emails.
Step 1. Provide credentials to Login to your Roundcube email account.
Step 2. To download selected emails, click the “More” option on the top right of the Roundcube interface, and then select “Export” from the drop-down list to export Roundcube emails.
Step 3. After selecting the email, it will be automatically downloaded in EML format to the system’s default Downloads folder.
Though this 3-step procedure may sound easy and comfortable, it could turn into a nightmare if you have a pile of emails to export. This method could take more than the usual time. Furthermore, with this method, you’ll have the option to export your emails in EML format only.
Method – 2: Use other Email Client
Here is the 2nd method to download Roundcube emails using a different email client, say Microsoft Outlook. This method involves exporting Roundcube emails to EML format and then importing them into PST format by dragging the EML files. Now, let’s examine the step-by-step process.
Step 1. First, convert the emails to EML file format. Follow the given flow to convert the emails, Go to More → Download (.eml). Now, the EML file will be downloaded to the Download folder of your computer.
Step 2. Next, open MS Outlook on your device.
Step 3. Navigate to the Downloads folder and select the EML file for Roundcube email export.
Step 4. Export the EML file to MS Outlook by dragging and dropping it to the inbox.
The above method is suggested when you have the time to export each Roundcube email to Outlook individually. Cause it doesn’t support bulk export. By keeping the limitations of methods 1 & 2 in mind, we’ve discussed another method that can overcome these limitations.
Method – 3: Use a Professional Tool
When it comes to export Roundcube emails, most experts suggest taking the help of an automated tool. Reason? Smooth backup of emails in one go. One such automated and professional tool is IMAP Backup Tool. This tool has various features that make the overall backup process simple and easy. Some of the extraordinary features of this Rouncube email backup tool are listed below.
- Provides the option to export emails in different file formats such as EML, PST, PDF, MSG, MBOX, etc.
- Facilitates Naming Convestion for easily downloading emails.
- Not just one, it supports Roundcube export multiple emails.
- Preserves the Folder Hierarchy even after the backup process is complete.
- Above all, the tool is specially designed for Mac users.
- It provides the Delete After Download option such that users can delete emails from the server after taking the backup.
Now, let’s cover the software steps.
Export Roundcube Emails using Step by Step Procedure
Step 1. Start the software on your device. Select the Other option under the IMAP host domain at this point. Enter your email address and password. After that, click Login.
Note: Several export formats, including PDF, MBOX, HTML, TXT, and others are available here. However, we’ve considered PST Export type in this blog.
Step 2. At this point, select the radio button for PST Export Type.
Note: If you have previously backed up your account, use the Incremental Backup option here to export Roundcube emails.
Step 3. Select Change to the location in your browser where you want to save the file.
Bonus Tip: Use the “Delete After Download” option to erase the emails from the server once the operation is finished.
Step 4. Select “Start Backup” to initiate the process.
After following the above 4 simple steps, you’ll be able to successfully download all emails from Roundcube.
Many Roundcube users, especially who are using it for the first time, having almost the same question when it come to taking the backup; What is the best method to export Roundcube emails? That’s why we came up with this write up discussing 3 different methods for exporting emails from Rouncube. Every method counts, however, when in confusion, choose the professional solution.