Best Guide on How to Save Emails from Outlook Web App to Computer

How do I save emails from OWA to my desktop?

Having trouble finding the right solution to save emails from Outlook Web App to your desktop? Get the simplest yet most effective methods and get over with “how to save emails from Outlook Web App to computer” query quickly.

There might be certain reasons for a user wanting to download Outlook Web App emails. Usually if a user is migrating to some other platform from OWA they need to export the O365 data and then import it to another platform. Users might simply need a backup of their all data to overcome in the situations of accidental data loss and cyber attacks, hacking, virus infections.

Methods on How to Save Emails from Outlook Web App to Computer

Here are the two best methods on how to copy emails from Outlook Web App to desktop. One is manual and another one is automated. Now, manual methods is ideal when you have sound technical skills and data to be exported is not huge.

Automated solution SysTools Office 365 Cloud Backup & Restore Tool fits best when you have huge data to export and even if you are a naive user, the software performs all the export procedure by itself and you get the downloaded data within few clicks.

So let’s begin!

#1 Manual Steps to Save Emails from Outlook Web App to Hard Drive

  • Open your Microsoft Outlook >> go to File menu >> choose Add Account
  • Choose Manual Setup/ Additional Server Types option and tap on Next
  • Customise the services as desired >> click on Next button
  • Seletct either IMAP or POP protocol >> enter the required details in the user information section >> hit on More Settings
  • You will see the Internet Email Settings wizard prompting on screen
  • Choose Outgoing Server option >> click on My Outgoing Server (SMTP) requires authentication >> Advanced and fill the required information
  • Next, on the server, you can leave or remove (after 14 days) a copy of emails >> hit OK >> Next button

Important Note: Meanwhile, if you configure the incoming server as POP, you might get some error while configuring the emails in between the procedure to save emails from Outlook Web App to computer.

Reasons for errors showing up might be the following:

Check if the POP configuration is enabled in your OWA account. Follow these steps to fix it:

  • Log in to your OWA account >> hit on App Launcher or go to Outlook/ Mail in the navigation bar >> choose Outlook
  • Click on Settings option in navigation bar >> hit on Options >> select Account >> My Account >> click on Next
  • Exit the window
  • Now, hit on Finish to execute the configuration. Now you can download Outlook Web App emails to PST and further save it to desktop.

You are all set with offline Hotmail emails!

#2 OWA Backup Utility to Automatically Save Emails from Outlook Web App Locally

Here comes the automated utility SysTools O365 Email Backup & Restore to quickly download Outlook Web App emails in multiple formats and then save it on local storage. The software exports the OWA emails into PST and EML file formats. It can quickly export huge data from Outlook 365 mailbox and provides advanced options like Date Filter, Incremental backup, Pause & Resume option etc.

Other than this, the main attractions in the software are the Schedule Backup feature, and Shared Mailbox backup option. Not just that, the tool also supports to Restore any PST file from desktop to cloud mailbox.

Grab the free version of the O365 Backup & Restore utility here:

free download

Ending Note

Two of the best solutions have been described in the above section on “how to save emails from Outlook Web App to computer” user query. As far as I think, I found the Outlook 365 Backup & Restore utility more promising and safe choice to save email from Office 365 Web to desktop. Also, avoiding any data loss issues, the automated tool can work like magic for users.