Migrate Outlook Rules to Office 365 Account

Anurag | Modified: October 14, 2022 | General, Office 365 | 4 Minutes Reading

Office 365 is becoming the number one cloud-based storage that not only helps you to store your data with security measures but also allows you to perform use various utilities like Outlook. Many business holders use Outlook as their prominent email client. Thinking to migrate from Outlook to Office 365 cloud let them think twice because of the data loss. Moreover, there are various preferences, settings, and rules that we have configured with the Outlook account, and migrating Outlook to Office 365 account won’t send all the rules. You need to perform all those settings and rules again. But that’s not the chance for you. What if we say that you don’t have to worry as we would provide you the method to migrate Outlook rules to Office 365 account so that you don’t have to re-implement those settings again? After reading this blog you would be able to copy rules from Outlook to Office 365 account. So, now you don’t have to reconfigure your entire Outlook after you perform PST to Office 365 migration.

Whenever any of the Outlook email data are considered to be moved from Outlook you need to understand how to migrate Outlook rules to Office 365 account. Whenever you perform any particular set of rules migration they particularly add an existing list of rules. Most importantly user should know that you can only import a single set of rules that can be migrated and the rules can be managed at the user end. These rules and preference settings are saved in .rwz file format that can only be opened and used within Outlook.

Steps to Migrate Outlook Rules to Office 365

In order to export Outlook rules to Office 365, you need to follow the particular instructions that will set up the entire Outlook preference and settings to O365 account. Let’s get into the process to copy rules from Outlook to Office 365:

First of all, click the File tab.
Then you need to click on Manage Rules & Alerts.
In the Options menu, you need to select Import rules
Now you would be able to see your all set of rules and preferences that you need to be move from Outlook to Office 365 account.
Now to export Outlook rules to Office 365 select all the rules file if you need all the rules or uncheck the particular file that you don’t require.

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If you want to import a file that contains rules other than those in the Rules and Alerts Wizard, such as rules that are compatible with previous versions of Microsoft Outlook, click the file type in the Files of type list.
In order to migrate Outlook rules to Office 365 account then you need to just select Export option from the rules. Rest the entire process remains the same.

Click Export Rules.
Select the folder where you want to save the rules file, and then In the File name box, type a name for the set of rules that you want to export.
Now click on Save.

Recommend Tip
If you need to import Outlook PST file to Office 365 account then you need to use Office365 Import PST tool that has advanced features and functionality that helps in the process for migrating outlook pst to office 365.

Verdict

Sometimes when you migrate Outlook rules to Office 365 account. A few rules may not migrate in Exchange to Exchange or Exchange to Office 365 migrations. This typically is due to the corresponding folders not being created at the Destination mailbox. For example, you may have a rule that all email from “user@company.com” is moved into the “User” folder. If the “User” folder isn’t created at the Destination, that might be because the folder was deleted at the Source and the user simply didn’t update the rule. Other rule migrations failures can occur if the rule is a client-only one.