Summary: Subsites are quite different from the site in SharePoint Online. These are used to distinguish the tasks and announcements between the departments. These sites require some additional steps to create. But don’t fret because here you will find the complete steps that are used to create a subsite in SharePoint Online.
SharePoint sites and subsites are used for broadcasting messages, sharing files, and assigning tasks between the employees of the organization. These are containers to store and organize information.
SharePoint includes the OneDrive to store and process the documents. It provides the option to share the working documents with the other members. It manages the different types of sites such as Team sites used for collaborative tasks and Communication sites to share the statuses among the employees, and the list goes on.
Additionally, for maintaining the hierarchy of the sites, users can create a hub site for communication. But as per the requirements of the departments in the Organization. There is no need to create different communication sites for the departments. Users can create the subsite under the hub communication site for every department. So, before deep diving into the steps, let’s take a look at some major reasons to create a subsite in SharePoint.
Table Of Content
Advantages of Creating Subsites in SharePoint Online
There are different benefits that you can get if you create a subsite in SharePoint Online.
- Organized Content – If the subsites are created then the Document Library and Lists are maintained properly. Due to this people can find easily what they are looking for.
- Permissions Control – The task becomes easier for the SharePoint admins to allow access permissions as per the roles of the employees. The employees are restricted from certain operations in the subsites if they are not required.
- Layouts – There are multiple designs available in SharePoint that can be used for creating the subsites and giving a better user experience.
- Improve Performance – The SharePoint performance also improves because of the subsites. The load is distributed among multiple servers.
Also Read: How to Create Group in SharePoint to make the collaboration easier?
Before creating a subsite in SharePoint Online, there is a need to enable subsite creation. After that, only the subsite can be created. Let’s elaborate on the subsite enabling steps.
Efficient Steps to Enable Subsite Creation for All Sites
To maintain the hierarchy of the sites by creating subsites for the departments as their requirements. You need to perform the below steps.
Step 1. Log in to the Office 365 and in the Office 365 Admin center. Choose the option of SharePoint.
Step 2. Click on Settings and then click on the Classic Settings page link.
Step 3. Here is the new screen on Subsite creation, if you want to enable the subsites then click on the radio button of Enable Subsite creation for all sites.
Note:- But if you want to disable choose the option of Disable subsite creation for all sites and OK.
Step 4. Now in the Site creation section choose any option from Show the Create Site command or Hide the Create Site command.
After successfully enabling the subsite creation. Now it’s time to create a subsite.
Create a Subsite in SharePoint Online (Modern Experience)
Step 1. Open SharePoint and move to the parent SharePoint site as a site owner.
Step 2. Hit on Settings and choose site contents.
Step 3. Click on the New button and select the Subsite option.
Step 4. Provide the required details such as:-
- Title of subsite.
- Address of subsite.
- Template for the subsite.
- Inherit permissions or apply the needed permissions.
- Specify the navigation of the site.
Step 5. Lastly, hit the Create button to create your subsite.
Subsite Creation in SharePoint 2016 or 2013
It is more or less the same as per modern experience. Let’s follow the below steps to create a subsite in SharePoint On-Premise or Classic version SharePoint Online.
Step 1. Open the Parent SharePoint site > Site Settings. Select the Site contents.
Step 2. Click on the New Subsite from the bottom link
Step 3. Complete the required details such as title, description, and so on.
Step 4. Finally, click on the Create button to create a subsite in SharePoint Online.
These are all the steps that you can take to disable or enable the subsite creation for all sites. But in most situations, Organizations decide to rebrand themselves or merge with another. Then the whole data needs to be carried forward to another tenant whether sites or subsites. But the question arises how to get out of this upcoming issue? Let’s find it now.
Also Read: How to Manage User Profiles in SharePoint Admin Center?
How to Carry the Site/Subsite in SharePoint to Another Tenant?
SharePoint plays an important role in the organization to create the sites and subsites. So, carrying its data to another tenant becomes quite difficult. The expert recommends the SharePoint Migration Tool to carry the SharePoint data to the destination.
This tool carries the SharePoint sites to the destination without affecting the data. It takes care of the folder hierarchy in the Document Library and Lists. It makes the process of copy Document library from one site to another easy.
You can use the Date filter to filter out the necessary data to carry to the destination. If the new data arrives during the processing of the tool then you can use the Delta migration to carry the newly arrived data to the destination. It generates the summary and detailed report to verify all the executed steps in detail. If you want the whole process in one go without missing any information you can also follow the SharePoint Online migration checklist.
Final Words
Subsites are added as an advantage to SharePoint Online sites. In this article, all the required steps are discussed in detail to enable or create a subsite in SharePoint Online. One scenario is also discussed in which you need to carry the SharePoint data to the destination with the help of the expert-recommended tool. Hence your query is solved.