Contact refers to a digital address book that keeps information about the people. It essentially allows you to manage and organize contact details for easy access. Users export contacts for a backup or to move from one subscription to another. Outlook into another mail client. To export contacts from Office 365, you can make use of the built-in feature of Outlook.
Before knowing about how to export contacts from Office 365 let’s talk about the need to export contact.
Why Export Contacts from Office 365?
There are several reasons why users need to export contacts from Microsoft 365 Outlook. Let’s discuss them briefly.
- Data Backup – By exporting contacts, you may be sure that, if the data is deleted or lost, you have a copy of your vital contact data.
- Migration to Another Platform – Exporting your contacts makes it simple to move them to a new email provider or platform without requiring you to manually enter each contact again.
- Sharing Contacts – If relatives, friends, or coworkers need access to the contact details, you can share exported contacts with them easily.
- Data Management – Exporting contacts gives you the freedom to work with the data in different ways, like sorting, organizing, or using it for something else entirely outside of Office 365.
Exporting contact is beneficial, if you have a backup in case of data loss it can save your connection and time to re-arrange data from other sources.
How to Export Contacts from Office 365?
There are 3 best methods used to export contacts from Office 365. These ways are quite easy to perform but make sure you are implementing the steps efficiently. These methods are listed below.
- 1 Method # Exporting Contact Using Outlook on the Web
- 2 Method# Make Use Outlook for Windows
- 3 Method# Using Outlook for Mac
Let’s discuss these methods in brief for a better understanding.
Method 1# Exporting Contact Using Outlook on the Web
You need to follow these simple steps to export contacts from Outlook 365
Step 1. First, visit Outlook.com by using the search bar of your local browser.
Step 2. Log in to your Outlook account by entering the credentials IDs.
Step 3. From the navigation bar click on the People
Step 4. Select the Manage contact from the top right corner of the screen.
Step 5. Click on Export contacts and select Export all contacts or contacts from a specific folder.
Step 6. After the process, Your contacts will be downloaded as a CSV file.
Method 2# Exporting Contact Using Outlook for Windows
The steps to Export Contact from Office 365 are as follows.
Step 1. Open the Outlook application on your Windows system.
Step 2. Click on the “File” present on the top left.
Step 3. Click on Open & Export and then select “Import/Export.”
Step 4. Choose the “Export to a file” option and then select “Comma Separated Values”.
Step 5. Select the folder you want to resolve and Choose the location to download the CSV file.
Step 6. Name the file and click on “Next”.
Step 7. Click on the Finish button to execute the process.
Moving to the next method,
Method 3# Exporting Contact Using Outlook for Mac
If you are a Mac user you need to follow the following steps to resolve the query i.e. how to export contacts from Office 365
Step 1. Open the Outlook application on your Windows system.
Step 2. Click on “File” present on the top left side and Select “Export” from the dropdown menu.
Step 3. A pop-up window appears “What do you want to export?”
Step 4. Select the “Contacts to a list (tab-delimited text)” and Click on the downward arrow present at the bottom.
Step 5. After this, a “Save” dialog box appears.
Step 6. Choose the name for exported contacts in “Save As” & select a location to save the file.
Step 7. Click on the “Save” button to export contacts from Outlook 365.
Step 8. After downloading, click on the Done button.
Did Manual Method Export Contacts from Outlook
Exporting contacts from Outlook manually can be an easy process with the right guidance. By following a few simple steps, you can transfer your contacts efficiently. However, there are several limitations in the manual process discussed below.
The Limitations with Manual Techniques
The steps are easily performed, but no guarantee exporting take place smoothly. Sometimes the methods mentioned above are not understandable by users. If the user is not trained or does not know how to export contacts from Office 365 there is the chance of human error. Moreover, the process consumes time as you need to decide where downloading takes place.
Conclusion
By understanding Export contacts from Outlook whether it’s for creating backups to a new platform enhancing their overall productivity and connectivity. In this context, we talk about the various methods to know how to export contacts from Office 365. Every method is explained easily. You can select or pick any according to your requirements. However, the manual method has its limitations, so it makes sense to use automated software to export or migrate your contacts efficiently.
Frequently Asked Questions –
Q – What is a contact list?
A – The collection of different information including phone numbers, email, and addresses of the people. Everyone needs this information to contact the person inside and outside of the organization.
Q – Is this tool useful for multiple users?
A – Yes, you can go with multiple accounts in one click since it facilitates saving the contact of multiple users and also maintains the data integrity efficiently.
Q – Is this tool helpful to import data from one account to another?
A – Yes, it is quite easy to export the data of one account and import it to another account by using this tool. It even helps to map the destination account.