How to Create a Team in Microsoft Teams? Step-By-Step Guide

For essential communication between employees, Microsoft offers Teams. Teams are used for private, public, and group conversations within the organization. The team administrator manages the Teams for effective workflow. As per the requirements, there are private channels for private discussion regarding the project between the members.

But sometimes, due to the record of the past information in the private channels. You need to migrate private channels in Teams. To create a team in Microsoft Teams, there is a requirement to execute multiple steps. First, let’s understand the need for Microsoft Teams before deep diving into how to create a team in Microsoft Teams.

Benefits of Creating a New Team in Microsoft Teams

Microsoft Teams is a hub for the collaboration between the members. This platform provides different features to make the discussion of members easy. Let’s explore some major reasons to create a team in Microsoft Teams.

• Messaging Chat – As it is a chat-based platform, you can communicate with others easily. There is an option of connecting within a group, or one-on-one chat also. Different emojis and GIFs are incorporated into it. Along with the chat, you can also make voice or video calls to another member.
• Calling – Teams provides telephony services for voice calling with the help of VOIP. It supports the PSTN due to which you can make phone calls to and from landlines or mobile phones.
• Video Meeting – There is an option for video meetings, which is used in the pandemic time for official discussions. Due to this feature, employees started collaborating remotely. In video conferencing, you can customize the virtual backgrounds, meeting recordings, and transcription.
• Screen Sharing – To explain certain topics. You can also share the screen with the desktop, or any digital device through which you are connected during meetings or Teams calls.
• Calendar – The calendar in Outlook is used to keep track of tasks. Here the calendar is also used to maintain the meetings and appointments.
• File Sharing – The files can be shared and edited within the Teams. You can collaborate with the other members on the same document.
• External collaboration – Microsoft Teams allows external people to collaborate with the Teams members. For the communication between B2B, you can use the external collaboration in the Teams.

How to Create a Team in Microsoft Teams?

There are different Office 365 Admin roles and responsibilities to handle Office 365. The Teams administrator has the right to set up the Teams for the organization. The administrator’s first step before creating a team is to verify whether the team already exists. If the team does not exist, then the administrator begins the process of creating it. Follow the below steps to create a team in Microsoft Teams in a hassle-free manner.

Step 1. Log in to your Microsoft Office 365 account with the correct credentials.
Step 2. Now, Click on the Teams icon from the left panel.
Step 3. In the opened screen, look at the end of the screen and hit on the Join or Create a Team.
Step 4. Now, click on the Create Team option.
Step 5. On new screen, you can choose different options such as

• From Scratch – To create a basic and new Team.
• From a Group or Team – To create a team from an existing Microsoft 365 group or another team.
• Select from a template – To use a predefined template for the team creation.
• Select the first option “ From Scratch”.

Step 6. Now it’s time to select the permission for the Team.

• Private – Required permission to join the team.
• Public – Users can join without permission.
• Org-wide – All the organization employees join the team automatically.

Step 7. After choosing the permission of the Team, you need to provide the Team Name and Description to get an idea about the purpose of the Team and click on the Create button.
Step 8. Now you can add the users to it by entering their email addresses, and names. If you do not want to add the users now, choose the skip button.
Step 9. After adding or skipping the users click on the close button.
Step 10. Check the Teams list, you can see the Team in the list.

Different Specifications for the Microsoft Teams

After the creation of the team, you can add more specifications by clicking on the three dots of the team.

• Manage team – To create team members, channels, and tags.
• Add Channel – To create a team channel with its name and description.
• Add Member – to add the members to the created team.
• Leave the team – After the creation of the team, you can leave the team with this option.
• Edit team – To edit the team name, description, privacy settings, etc.
• Get a link to the team – a link to the team that can be shared with others.
• Manage Tags – To create the tags for a group of people.
• Delete the team – to delete the created team.

After the execution of all these Steps to Create a Team in Microsoft Teams, the Team is created successfully and you also know how to create a team in Microsoft Teams. But what if your Organization decides to merge with another organization? In that case, you need to move the Teams data to another tenant. Now you are thinking about how it is possible to move complete Teams data along with the channels and groups. Here is the way to do it efficiently as per the Microsoft Teams migration checklist.

Conclusion

Creating a new Team in Microsoft Teams is possible with some steps. Because of the simpler user interface of the Teams, the process becomes easy. In this article, we explain all the steps needed to create a team in Teams. We also describe one expert-recommended tool for shifting Teams between tenants. Hence, we solve the query of how to create a team in Microsoft Teams.